Pre-Bid Design Work

• Determine your requirement for design criteria for your new facility.
• Determine your requirements for design criteria for renovation of the existing building if applicable.
• Visit the site.
• Review plans for the existing building.
• Prepare budget for design and construction
• Prepare a schedule for design and construction time, for your concurrence.
• Prepare bid packages for design.
• Evaluate and recommend a design firm, after receiving proposals, presentation and their fees.
• Select architect with you concurrence.

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After Design Work Starts

• Make periodic visits to make sure that the design is being completed in a timely manner.
• Conduct periodic review of the architect's work to make sure that the design is proceeding in an economical and functional basis.
• Recommend the use of the key elements of the building to save construction time, such as using pre-engineered elevators instead of custom designed elevators.
• Simplify the design from a constructability viewpoint, which would save your money.
• Hold periodic meetings with you and the architect to make sure that we are all on the same wavelength.
• Have the architect prepare color boards for your approval.
• Obtain Building Permit from the City or County.

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Pre-bid Construction Work

• Review General and Special Conditions of the specifications to recommend modifications prior to bid.
• Put daily incentive provisions in the contract to make it lucrative for the contractor to finish the project early, with your approval.
• Make method of payment contingent on performance of specific milestone dates.
• Put provisions in the contract about the general contractor having to anticipate normal inclement weather delays as part of the bid.
• Put provisions in the contract about moving from the present to the new location, if applicable.
• Eliminate shop drawing and sample approvals.
• Delete the need for the designer to be on a retainer basis during the construction phase. This should save you a lot of money. The designer should be retained on an hourly basis with the strict provisions in that contract agreement that they must answer all questions within 24 hours.

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Bid Award Construction Work

• Evaluate bid for compliance with the bid documents.
• Recommend General Contractor for the contract award.